Committee Members 2025/26 Roles & Responsibilities

Committee Role

Roles and Responsibilities – 2025/26

Committee (2025/26)

Chairperson

Will act as an ambassador and figurehead for the club.  Responsible for chairing committee meetings and the Annual General Meeting, in accordance with the club’s rules.  They will assist the club secretary in preparing meeting agendas and head the committee in making decisions and in setting the strategic direction of the club.

Secretary

Will arrange meetings, book venues and take minutes of club meetings.  They will be the point of contact between Gipping Valley Archers and Stowmarket Golf Centre.  Also for the provision of membership badges.  They will maintain and publish the club’s activity calendar (with input from the committee), covering training programmes, club target days, field, clout, fundays, tournaments and other events.  They will respond to enquiries to the club and coordinate internal and external communications via the website, email and other social media platforms.  The postal address of the club shall be that of the Secretary in post.  The Secretary has legal ownership of all club equipment.

 Sam Punton

Assistant Secretary

As above, taking responsibilities as delegated.

Vacancy

Treasurer

Will manage the club’s finances, including all outgoing payments to AGB, ECAA, SCAS, SGC.  They will maintain a list of club members, including emergency contacts, and club records on the Archery GB website portal.  They will report the financial position at each committee meeting, publish a set of yearly accounts and arrange the independent review of accounts (all in conjunction with the Assistant Treasurer).  The Treasurer will also draft the yearly budget estimate, based on the preceding year actuals.

Robert Clark

Assistant Treasurer

Will manage all income to the club.  All monies collected on behalf of the club will be passed to the Assistant Treasurer.  Purchases made by the club must be receipted or invoiced and recorded by the Assistant Treasurer.  They will work with the Treasurer to fulfil the duties set out for the Treasurer role.

Teresa Mitchell

Safeguarding Officer

Will receive and act upon any reported concerns, ensuring the club protection policy is implemented and promoted.  They will ensure best practice across the wider partnership network, acting as a first point of contact for the club on issues of child protection, vulnerable adults, members of the public and other external contacts

Trevor Gibbs

Jackie Benjamin

Data Protection Officer

Willl oversee the club’s data protection strategy.  They are the officer responsible for ensuring compliance with the GDPR’s regulations in respect of recording, editing, storage and disposal of personal data held by the club and its’ officers.  They will conduct a yearly audit to ensure compliance and provide guidance for any aspects that need changing or improving.

Trevor Gibbs

Club Representative

Will be responsible or liaising with the club committee regarding the interests of all members.

Ade  Coote

Kaitly Punton

Lead     Session   Coach 

Is responsible for the provision of coaching and training at the club, including drawing up a yearling training programme.  This will include booking, coordinating, managing and running the club’s beginners’ courses, taster sessions and member development sessions.  They will work with the other coaches to ensure continuity. between coaches and coach development.  They will also arrange for the registration of all training events on the AGB portal

Chris Punton

Lead Development     Coach

Will be responsible for the provision of coaching to club members to help them develop their archery. Including drawing up a yearly development programme. Booking, coordinating, managing, member development sessions. They will work with the other club coaches to ensure continuity between coaches and coach development.

Vacancy

Event’s Organiser

Will be responsible for managing requests, planning and organising ad hoc charity, private and public events.  They are responsible for managing the co-ordination of events and ensuring they are appropriate for customers’ needs and appropriately resourced by member volunteers   They will ensure all aspects of the event are planned and delivered efficiently, safely and within agreed budgets.  Additionally, they will ensure the club has an agreed contract in place for each event and arrange for the registration of all such events on the AGB portal.

Vacancy

Web Editor

Will manage the content of the club’s website.  The web editor will not necessarily be the author of the content and will often rely on others to supply that content.  They will ensure the content is accurate, relevant and up to date.

Trevor Benjamin

Tournament Officer

Will create and publish the club’s shooting programme for both the summer and winter seasons.  They will be responsible for arranging the input of both indoor and outdoor classifications for winter and summer respectively, as well as the 300 and 252 scheme, on the club calendar.  They will also highlight external competitions and encourage club members; participation with national, county and other local club competitions.  They will organise members only Club Championship, Handicap Tournament and Open competitions when directed by the committee.

Vacant

Records and Medals Officer

The Records Officer records scores for classifications, handicap improvements and for the updating of club member records.  They will publish regularly the results of club target days and practice rounds when members complete indoor or outdoor classification rounds, or rounds of the 252 and 300 schemes.  They will maintain a float of badges so that they may be presented by the club when earned.  They will keep records of the best scores achieved at the club, determined by member, age, gender, bow style, discipline and round.

Chris Punton

Range

Team

Officer(s)

Will maintain and repair the clubs training equipment – bows, arrows, bow stands, arrow tubes, arm guards, finger tabs, sights, bow stringers, assessing its condition, and ensuring it’s in a safe and usable condition. Maintain an up-to-date inventory of all the club’s equipment of bows and arrows. Have a plan of how equipment is replaced as it wears out.  They will ensure all equipment is securely and safely stored in the club’s storage containers when not in use. 

Will maintain and repair the clubs target estate. Covering Target, Field, and Clout. Will co-ordinate working parties with support and help from club members to repair / maintain targets.  Order new consumables – such as replacement target foam(s) and maintain a stock of target faces (target and field) and order replacements as required. Maintain the range waiting and shooting lines, the boss distance markers, range distance side markers and target numbers as appropriate.

Chris Wiseman

Martin Fox

John Dowsing

Grants & Funding Officer

Will lead on the clubs grant and funding applications to support the funding of the club’s development projects and plans.

Chris Mannox